The unified operations platform

Turn every email into coordinated action.

Most work starts in your inbox—then gets lost across half a dozen disconnected apps. Arcenium connects your email directly to your projects, CRM, calendar, time tracking, and client approvals in one unified platform built to scale with custom capabilities as you grow.

Gmail & Outlook Web iPhone & Android Custom Workflows
Start 14-day free trial Book a live demo
  • $59.99/mo includes 5 team members
  • Connect Gmail or Outlook in 2 min
  • 14-day full Business trial
Interactive Workflow · Click any module
CONNECTED INBOX Gmail · Outlook
SL
Sarah Lin9:02 AM
Phase 2 scope & launch assets
Created task "Phase 2 Launch Assets" in Creative Queue
Isolated inbox · Copy-pasting across 6+ separate apps
Projects & Tasks
Created from email
Clients & CRM
Auto-linked to client
Approvals
1-click sign-off
Time & Capacity
Live team workload
Shared Calendar
Deadlines synced
Portals & Reports
Real-time visibility
Built to Scale · Expand with Custom Features Tailored to your business
Custom Workflows Automated routing & rules
Your Terminology Projects, Cases, or Jobs
Custom Modules & API EventFlow & integrations

Work gets trapped in email while your team juggles 6+ disconnected apps

Connecting your inbox, projects, clients, and custom workflows…

One click turns any email into action across your entire workspace

One unified platform

Full-suite power. Zero enterprise bloat.

Every client email, project milestone, billable hour, and approval lives in one shared system—eliminating double data entry today while adapting to how your business grows.

Actionable shared inbox

Two-way Gmail & Outlook sync that turns incoming emails into tracked work.

  • 1-click email to task, project, or department queue
  • Auto-flags threads waiting on a reply

Projects & delivery

Move from client request to delivered milestone with full thread context attached.

  • Boards, timelines, templates & department queues
  • Use your own terms: Projects, Cases, or Jobs

Clients & CRM

Every relationship, deal stage, and conversation in one complete record.

  • Emails & files auto-linked to client profiles
  • Customizable pipelines & Google Contacts sync

1-click client approvals

Get formal sign-off without chasing reply chains or forcing client logins.

  • Secure 1-click sign-off links with full audit trail
  • Unlimited free client guests on Business plans

Time, calendar & capacity

See who is doing what, when it's due, and who has bandwidth this week.

  • Synced calendars + mobile clock in/out timesheets
  • Team workload & capacity planning Business Plus

Custom scale & modules

Tailor workflows today and add specialized capabilities as you grow.

  • Custom fields, routing rules & portfolio health
  • Add modules like EventFlow or custom ERP connectors
Built for how small businesses run

Adapts to your industry terminology & workflow from day one

Terminology: Projects & Deliverables

Stop losing client revisions in email threads. Turn feedback emails into creative tasks in one click, balance designer bandwidth, and get 1-click mockup sign-offs with no client login.

1. Revision email received 2. Routed to Creative Queue 3. Client approves in 1 click
Isolated company data

Protected inside your organization's own isolated database partition.

Granular role permissions

Control access by module with Owner, Admin, Manager, and custom roles.

Complete audit trail

Every approval, status change, and assistant action is timestamped.

How it works

From incoming email to delivered work, in one flow.

See how a single client request moves through your entire organization without anyone switching apps or re-typing information.

  1. 1

    A request lands in your inbox

    A client emails about a scope change. It arrives in your shared inbox, automatically linked to their CRM profile and active project.

    Sarah Lin9:02 AM
    Phase 2 scope & launch assets
  2. 2

    One click kicks off the work

    Turn the email into a tracked task, route it to the right department queue, and trigger your custom workflow rules—with the full thread attached.

    Launch assetsAssigned
    Creative queue · Thread attached
  3. 3

    Your team aligns & executes

    See who has bandwidth this week, assign the owner, track billable hours, and push the deadline to their calendar and mobile app instantly.

    Alex M.25 / 40 h
    Jordan K.35 / 40 h
  4. 4

    The client approves in one click

    Send a secure review link. The moment your client signs off, the project, CRM, and executive dashboard update automatically.

    Launch assetsApproved
    Synced to CRM, Project & Mobile
Arcenium Mobile

Your business, in your pocket.

The same connected workspace on iPhone, Android, and any phone browser. Triage client emails, approve deliverables, and check your team's day from anywhere—with no separate app to manage.

  • Actionable mobile inboxRead, reply, and turn Gmail or Outlook emails into tasks on the spot.
  • My prioritiesOverdue items, today's schedule, and upcoming deadlines at a glance.
  • One-tap approvalsReview and sign off on stage gates or timesheets from wherever you are.
  • Tasks & projectsUpdate statuses, assign work, and check milestone progress in real time.
  • Clock in & outLog billable hours accurately from the field, client office, or job site.
  • Hands-free assistantAsk Aura what needs your attention today by voice or text.
Open on your phone Start free trial

Visit mobile.arcenium.com on your phone and sign in with your Arcenium account. Your role, permissions, and custom workflows come with you.

Built-in intelligence

An assistant that knows what needs attention.

Because your email, projects, clients, and team capacity live in one place, Aura sees the full picture—and surfaces risks before deadlines slip.

  • A daily morning briefing of project risks, bottlenecks, and unanswered client emails
  • Ask questions in plain English by typing on desktop or speaking on your phone
  • Drafts replies, creates tasks, and recommends workload rebalancing in seconds
  • You stay in full control—nothing is sent or changed until you approve it
Pricing

Simple, transparent plans that scale with you.

Every plan includes both the web platform and mobile app. Try the full Business plan free for 14 days.

Personal

For consultants and solo operators.

$14.9911.99/ month

Billed monthlyBilled annually

1 person1 connected mailbox & calendar
  • Up to 5 active projects
  • Up to 30 contacts in CRM
  • Email-to-task, issues & blockers
  • Personal priority dashboard
  • Desktop & mobile app included
Start free trial
Most popular

Business

The complete operations platform for growing teams.

$59.9949.99/ month

Billed monthlyBilled annually

5 team members included+$9.99/mo per extra member+$7.99/mo per extra member
  • Unlimited projects, tasks, and CRM contacts
  • 2 connected mailboxes (+$9.99/mo each extra)
  • Turn emails into tasks, projects, or department requests
  • Department queues, custom fields & workflow templates
  • Two-way Google Workspace & Microsoft 365 sync
  • Project health scoring, timesheets & alerts
  • One-click client approvals & unlimited free client guests
Start 14-day free trial

Business Plus

For scaling teams that plan capacity and automate delivery.

$99.9984.99/ month

Billed monthlyBilled annually

5 team members included+$14.99/mo per extra member+$11.99/mo per extra member
  • Everything in Business, plus:
  • Workforce capacity planning & utilization tracking
  • Cross-project workload forecasting
  • Executive portfolio health heatmaps
  • Advanced workflow automations & governance rules
Start free trial

Enterprise

For 50+ seats, custom modules, or bespoke integrations.

Custom

Tailored to your organization

50+ team members50+ connected mailboxes
  • Custom feature development & integration connectors
  • Solutions architecture & onboarding with our team
  • Dedicated database isolation options
  • Enterprise security controls & compliance exports
Talk to our team
Web, iPhone & Android included 14-day free trial · No credit card required to explore Cancel or change plans anytime
FAQ

Questions, answered.

How does Arcenium replace multiple separate apps?

Instead of paying separately for a shared inbox tool, a project tracker, a CRM, a time tracker, and a client portal—and manually copying updates between them—Arcenium connects all of those workflows around your email in one login. Business Plus adds workforce capacity planning and cross-project forecasting.

Can we customize Arcenium or add custom features as we grow?

Yes. Every workspace lets you customize terminology (such as Projects, Cases, Jobs, or Engagements), pipeline stages, custom fields, department queues, and automated routing rules with zero code. You can also add modular capabilities like EventFlow or work with our engineering team on Enterprise plans for custom features and ERP integrations.

Do you support both Gmail and Outlook?

Yes. Connect Google Workspace or Microsoft 365 mailboxes and calendars in minutes. Business plans include two connected mailboxes, and you can add extra mailboxes for $9.99/month each.

Is the mobile app included on every plan?

Yes. Arcenium works seamlessly on iPhone, Android, and any mobile browser at mobile.arcenium.com. Sign in with the same account and all of your permissions, threads, tasks, and approvals stay in real-time sync.

Can clients review and approve work without creating an account?

Yes. Send a secure review link and your client can approve or request changes in one click—no login or password required. Business plans and above include unlimited free client guests.

What happens during the 14-day free trial?

You get immediate access to the full Business plan for 14 days with up to 5 team members, so you can connect your inbox, invite your team, and run real workflows before choosing a plan.

See it with your workflow

Book a 15-minute live walkthrough.

Tell us what tools you're juggling today. We'll show you how your inbox, projects, client records, and approvals come together in Arcenium—and how we can tailor it to your process.

  • See how incoming client emails turn into tracked work in one click
  • Map your exact stages, terminology, and custom workflow needs
  • Direct response from our product team within one business day

Ready to jump right in? Start your 14-day free trial and connect your workspace in minutes.

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